TERMS OF REFERENCE
- “Organiser” means Orangebeak Technologies Pvt. Ltd., Asha Mangal Karyalaya, Dharampeth, Nagpur, India. (GST No: 27AAACO6538Q1ZS), also referred to as OBTPL from time to time.
- “Exhibition” shall mean the exhibition/event stated in the application form.
- “Exhibitor” shall include the person and/or an organization, as described in the application form and all his/their employees, agents and permitted sub-licensees.
- “Application Form” shall mean the format provided by the organiser, to be filled in by the person and/or an organization desirous of participating in the exhibition.
- “Contract” shall mean the contract established between the Exhibitor and the Organisers upon the Organisers accepting the Offer of the Exhibitor to participate, upon these Terms and Conditions and the Application Form, in the Exhibition.
- “Exhibition Centre” shall mean the centre named in the Application Form or such other venue as may be selected by the Organiser.
- “Exhibition Centre Operator” shall mean the owner/proprietor/operator/manager for the time being of the Exhibition Centre.
- “Exhibition Space” shall mean any space in the Exhibition Centre licensed to the Exhibitor by the Organisers for the purpose of the Exhibition under these Terms and Conditions and shall include shell (ready stand) spaces and non-shell (raw) spaces, as mutually agreed.
- “Exhibition’s Official Directory” shall mean the official directory of the Exhibition published by the Organisers or an associated company.
- “Exhibitor’s Manual” shall mean the manual supplied by the Organisers to the Exhibitor which contains information relating to the Exhibition and the Exhibition Space and other matters (as amended from time to time). The same may be in electronic/online format.
- “Fees” shall mean the amount payable for the use of the Exhibition Space (as specified in the Application Form).
- “Representatives” shall mean the employees, servants, agents, contractors, subcontractors and all other authorized personnel of the Exhibitor.
- “Rules and Regulations” shall mean the rules and regulations for the time being applicable to, amongst others, exhibitors at the Exhibition Centre made by the Exhibition Centre Operator.
- “Co-organiser” shall mean the organisation named under “Co-organiser” for the exhibition on the application form, if any.
- RULES AND REGULATIONS AND EXHIBITOR’S MANUAL
The Exhibitor shall, and shall ensure that its Representatives shall, to the extent appropriate, observe and comply with the Rules and Regulations and Terms and Conditions of the exhibition, copies of which are obtainable from the Organisers on request.
III. APPLICATION FOR PARTICIPATION
All applications for participation shall be made on the Application Form which shall be submitted to the Organiser for approval. The Organisers reserve the right to accept or reject any application without giving any reason. If the Organisers accept an application for participation other than on the Application Form, such acceptance shall nevertheless be upon and subject to these Terms and Conditions and the Exhibitor shall, if required by the Organisers, complete and submit an Application Form.
The Exhibitor shall cooperate with the Organisers to provide them with any reasonable information which they require. Acceptance of any payment made by an Exhibitor does not mean that the application is successful until the booth location has been assigned and duly conveyed officially.
- LICENSING AND ALLOCATION OF EXHIBITION SPACE
The Exhibition Space is licensed to the Exhibitor only (in common with the Organisers and all others authorised by the Organisers) on a non-exclusive basis. The Exhibitor is not permitted to sub-license the Exhibition Space allocated to them, either wholly or in part, or otherwise part with or share possession of all or any part of the Exhibition Space without the prior written consent of the Organisers. The Exhibitor shall ensure that any such authorised sub-licensees comply with this Contract and the Exhibitor’s Manual and shall be responsible for any default of such sub-licensees and shall indemnify the Organisers. The Organisers reserve the right to cancel the participation and license immediately if booth subletting occurs.
Any Exhibitor who wishes to use a name on its Exhibition stand which is different from that submitted on its Application Form must submit the same in the Exhibitor’s manual with prior notification to the Organiser.
The Organisers may allocate the Exhibition Space in any manner as they deem fit. The Organisers reserve the right at their sole discretion to change the location of or venue for the Exhibition, the opening hours of the Exhibition, the term or duration of the Exhibition, the date or dates on which the Exhibition is to be held provided that the revised dates are within 6 months of the dates set out in the Application Form, to change the Exhibition Space allocated to the Exhibitor, to alter the size and dimensions of the Exhibition Space from that for which application is made in the Application Form, to change or close entrances and exits and access to the venue, Exhibition and/or Exhibition Space and to undertake any kind of alterations .
Shell stands are all erected according to a standard pattern. No variation of the standard fascia and lettering will be permitted. Exhibits and displays should not exceed the height of the stand walls unless written permission has been received from the Organisers.
An Exhibitor who is allocated shell space will be provided with stand services as per the schedule in the Exhibitor’s Manual. Plans, drawings and design proposals for non-shell spaces must be submitted for approval according to the Rules and Regulations through the Exhibitor’s Manual.
The Organisers reserve the right at any time to order the alteration or removal of any stand which differs from the approved specifications or which does not conform to the Rules and Regulations. The costs of such alteration and removal shall entirely be borne by the Exhibitor and any sums of money which may have been paid by the Exhibitors for rent and charges shall not be refunded. If any such alterations or removals are not made within the time by the exhibitor as required by the Organisers, then the Organisers may undertake the same at the risk and cost of the Exhibitors, and the Exhibitors shall be liable to reimburse all costs and expenses incurred for the same.
A company/organisation/institution booking space for participation will be called an exhibitor. The Organisers reserve the right to determine the eligibility of any material, product or services for display, before allocating the space. The manufacturers or / and their authorized offices and/or business partners and/or service agencies are permitted to be the exhibitors.
This agreement is not, and shall not be deemed to be, a lease or an agreement for lease.
No exhibit will be allowed into or out of the Exhibition Centre without an official delivery order or clearance document. The Exhibitor shall at their own cost make their own arrangements for transportation of exhibits to and from the Exhibition Centre (including, without limitation, arranging for all necessary customs clearances) and for storage of exhibits and packaging materials. Display of any working or moving exhibits must have the prior written approval of the Organisers. Precautionary measures such as the provision of guards or other means of protection must be taken by the Exhibitor to protect the public from such moving or working exhibits. Moving or working exhibits shall only be demonstrated or operated by persons authorised by the Exhibitor and shall not be left running in the absence of such persons.
All exhibits and stand furnishings must be contained to the Exhibition Space. The Exhibitor shall not store or permit to be stored any hazardous goods (within the meaning of the Environment (Protection) Act 1986 and any regulations from time to time applicable thereunder) in the Exhibition Space.
Advertising literature should be distributed from the Exhibitor’s own stand(s) only. No business activity shall be conducted by the Exhibitor and/or his staff outside the allocated booth area. No advertising or canvassing for business may take place anywhere else in the Exhibition Hall.
The Organisers reserve the right to remove at the Exhibitor’s expense any exhibits or publicity material not produced by the Exhibitor or its associated companies or which are not as specified on the Application Form or Exhibitor’s Manual.
The Exhibitor shall not exhibit at the Exhibition any counterfeit goods or any goods which infringe any third party’s intellectual property rights (“Infringing Goods”) or any goods which are prohibited or restricted by local laws or regulations (“Prohibited Goods”). The organisers shall have the right, without recourse, to physically remove any goods which it or any Indian court or relevant authority deems to be Infringing Goods or Prohibited Goods, to cancel the Exhibitor’s right of participation and/or to close down the Exhibitor’s Exhibition stand and in any such event, the Exhibitor shall have no financial or other claim against the Organisers.
The Exhibitor agrees to indemnify and hold harmless the Organisers on demand against all claims, liabilities, losses, suits, proceedings, damages, judgments, expenses, costs (including legal fees) and charges of any kind howsoever incurred by or on behalf of or made against the Organisers arising out of the Exhibition of any Infringing Goods or Prohibited Goods by the Exhibitor, or acts by third parties as a consequence thereof.
At such time after the close of the Exhibition as the Organisers may specify, or on sooner termination of this Contract, all exhibits shall be removed and cleared from the Exhibition Space and vacant possession of the Exhibition Space shall be delivered to the Organisers in as good and clean order and condition as it was when initially licensed to the Exhibitor.
Any property remaining after the last day designated by the Organisers for material to be removed may be sold or otherwise disposed of by the Organisers at the Exhibitor’s ex- pense. No property may be removed from the Exhibition Space before the Exhibition ends or unless permitted otherwise by the Organiser/s.
- TERMS OF PAYMENT
Payment of the Fees by the date(s) stipulated in this Contract is of the essence to participation by the Exhibitor in the Exhibition.
Once the Exhibitor decides to take part in the Exhibition and finalize his desired Exhibition Space/Booth/Stall number, the Exhibitor will have to send an official confirmatory mail indicating the same. The Organisers will then raise a Proforma Invoice against which a minimum of 25% payment must be released (including taxes) by the Exhibitor in the organiser’ bank account within a maximum of 7 days from the date of such a Proforma Invoice. Failure on part of the Exhibitor to effect the said payment within the stipulated period of 7 days, will lose their claim and the Organiser will be at liberty to allocate/sell the same booth/stall number to any other prospective Exhibitor.
Full payment for the Exhibition space [stall cost plus taxes] must be made as per the payment terms communicated, failing which, “No Dues Certificate” will not be issued to the Exhibitor and they will not be allowed to take possession of the stall/booth at the Exhibition Space.
The Exhibitor must furnish TDS Certificate corresponding to the amount deducted [Tax Deducted at Source] while making payment to the Organisers, failing which the said amount shall become payable by the exhibitor.
The organizers hereby would like to inform the exhibitor/ partners that OBTPL does not authorize any person, any company to collect payment on their behalf. The only beneficiary for all the payments is “Orangebeak Technologies Pvt. Ltd” Nagpur.
All payments have to be made to “Orangebeak Technologies Pvt. Ltd” as per bank details given below.
A/c No: 5412000100064401
Bank Name: Karnataka Bank Ltd.
IFSC Code: KARB0000541
Branch: GANDHI NAGAR BRANCH, Nagpur- 440010
While the organizers have taken necessary steps and precautions, however, in the light of increasing cyber frauds and threats, exhibitors must re-confirm the accounts details via a telephone call to the Accounts team of OBTPL – Gauri Joshi (+91 77099 54717) and Bharati Rajagopalan (+91 98222 13112) before making the NEFT or wire transfer. The organizers would not be responsible for any loss due to cyber fraud. Booth possession would be subject to clearance of all the dues.
VII. CONDUCT IN THE EXHIBITION CENTRE
During the term of the Exhibition and for so long as the Exhibitor or any of its Representatives or exhibits is in the Exhibition Centre in connection with the Exhibition, the Exhibitor shall be responsible for the good conduct of its Representatives who shall be bound by and must observe these Terms and Conditions in all respects.
Exhibitors and their Representatives shall not do, or permit anything to be done, which in the reasonable opinion of the Organisers shall cause or is likely to cause a disturbance, nuisance, annoyance, inconvenience, disruption, damage, danger or risk to any person, thing and venue, or to the health or safety thereof, or which does not conform to the general standards of the Exhibition or amounts to or may amount to a breach of these Terms and Conditions.
The Exhibitor shall (and shall ensure that its Representatives shall) at all times act so as to avoid putting the Organisers in breach of the license (as amended from time to time) under which they hold the Exhibition Centre or the relevant part of it.
It is expressly prohibited for the Exhibitor or its Representatives to record images of any other exhibitor’s Exhibition space or exhibits in any form (“Images”) without the prior written consent of the Organiser. Such prohibition includes, but is not limited to, the taking of photographs, video or digital recording of any type and/or making any drawing or sketch or other physical record. The Exhibitor and its Representatives agree to surrender to the Organiser on demand any material in whatever media on which Images may be recorded in violation of this rule, including but not limited to film, video tapes, sketchbooks, camera phones and digital storage devices.
Should the Exhibitor or its Representative record any Image in breach of the above rule, the copyright and other intellectual property or other rights (including for the avoidance of doubt, rights in sound recordings and broadcasts) whether arising now or in the future (“IPR”) shall vest in the Organiser unconditionally and immediately on the creation or recording of the Images. The Exhibitor undertakes to execute all deeds and documents and to do all things (and shall ensure that its Representative executes all deeds and documents and does all things) as the organiser may require to vest the IPR in the organiser including, without limitation, delivery of the Images or copies of them in any media and should it fail to do so on demand, the exhibitor irrevocably authorizes any employee of the organiser to execute the same in its name and on its behalf and as its attorney.
The Exhibitor agrees to indemnify and hold harmless the Organiser, on demand, against all claims, liabilities, losses, suits, proceedings, damages, judgments, expenses, costs (including legal fees) and charges of any kind howsoever incurred by or on behalf of or made against the organisers arising out of breach of the obligations of the Exhibitor not to record Images, or any infringement of third party IPR by the Exhibitor.
It is expressly prohibited for any Representative of the Exhibitor to visit or attempt to visit the Exhibition space of any other exhibitor unless invited to do so by the relevant exhibitor.
The Exhibitor and its Representatives must wear the identification badges specified by the Organisers at all times in the Exhibition Centre. Persons under the age of 18 are not allowed to be booth attendants nor may they enter the Exhibition Hall during the Exhibition and the moving periods.
The Exhibitor may not alter or in any way affect the structure or fixtures of the Exhibition Center. The Exhibitor will pay the costs of making good any damage caused to the Exhibition Center or fixtures by it and/or its Representatives.
The Organisers reserve the right to refuse admittance to the Exhibitor and/or any of the Exhibitor’s Representatives or to require the Exhibitor and/or any such Representative to leave if in their opinion his or her behaviour is in breach of these rules and regulations or of any rules and regulations of the Exhibition Centre or local laws and regulations. The opinion of the Organisers is final and binding in this regard.
VIII. REDUCTION OF THE AREA RESERVED
Any change to the contract value, either by reducing the amount of contracted display space or through changing any shell scheme package will be subject to the cancellation terms. The amount of the contract subject to the cancellation terms will be calculated as the difference between the original contract and revised terms.
Any change required by the exhibitor must be communicated to OBTPL in writing. OBTPL shall be entitled to resell or reallocate the space & shell scheme not used by the exhibitor at OBTPL’s discretion.
If serious circumstances dictate, whether they are dependent or independent of OBTPL, OBTPL has the right to cancel the Exhibition and/or the related Contracts immediately without prior warning. The monies already paid by the Exhibitor to OBTPL will be refunded to the Exhibitor, minus a deduction for the costs incurred by OBTPL, which may not exceed 15% of the agreed monies. Apart from the aforementioned refund, the Exhibitor is not entitled to claim compensation or damages.
If the Exhibitor is in breach of the Contract including the General Terms and Conditions and the Exhibitor Manual, OBTPL may cancel the Contract immediately without prior warning. In case of such cancellation, the Monies remain payable by the Exhibitor.
If the Exhibitor has not taken up the use of the stand space 24 hours before the time at which the Exhibition is due to be opened to the public, or if the Exhibitor stated prior to this time that it will not be taking up the space allocated to him, the Contract is automatically cancelled and the Exhibitor forfeits all rights to the allocated space and stand without further notice or proof of default. The Monies remain payable by the Exhibitor. The Exhibitor is not entitled to claim compensation or damages.
In case of any cancellation of the Contract, for whatever reason by the Exhibitor or OBTPL, OBTPL shall have the absolute discretion (but without prejudice to any other right or remedy available to the organiser) to reallocate or resell the space and stand allocated to the Exhibitor and to charge the Exhibitor the Monies.
Cancellation of rental Exhibition stands and other services:
If the exhibitor cancels the contract/Booth/Stall within 30 days prior to the commencement of the Exhibition, the entire monies remain payable by the Exhibitor and the Exhibitor will not be entitled to claim any kind of refund/compensation/damage etc.
If the exhibitor cancels the contract/Booth/Stall 31 days or more before the commencement of the Exhibition, monies already paid will be refunded to the Exhibitor by OBTPL minus the deduction which may not exceed 50% of the total amount already paid against the Proforma Invoice.
The notice of cancellation must be made in writing and sent by registered letter/ official email ID. The posting date will serve as the reference to calculate the cancellation charges.
The Exhibitor is solely responsible for obtaining all necessary visas to ensure that the Exhibitor and its staff and Representatives can attend the Exhibition. Failure to obtain the required visas for whatever reason does not absolve the Exhibitor of any of its obligations under the terms and conditions under this contract (including without limitation the obligation to pay the monies). Inability to obtain VISA will not exempt the exhibitor from paying/bearing the contract/booth/stall cancellation charges.
- OTHER OBLIGATIONS
The Exhibitor agrees to observe and comply with the requirements set out in the Exhibitor’s Manual and this contract. Each of the Organiser and the Exhibitor undertakes to the other that it shall use all reasonable endeavours to ensure that all information, written or oral or in any other form, of whatever nature received by it relating to the other shall (save to the extent it is in the public domain) be treated as confidential and shall not be used or disclosed to any third party except in connection with the participation in the Exhibition of the Exhibitor under this Contract or as may be required by law, by any competent regulatory authority or by the Exhibition Centre Operator.
Notwithstanding the above, the Exhibitor agrees that the personal data provided by it in connection with its participation or proposed participation in the Exhibition may be in- cluded on the Exhibition database, Organiser’s website, included in the Exhibition ’s Official Directory, used in communications with the Exhibitor and otherwise used by the Organiser and associated companies (or their successors or potential successors in business), whether located in India or otherwise, or passed on to third parties for promotion purposes. Any requests for access to or correction of the data can be made to Project Manager of relevant event/s at Orangebeak Technologies Pvt. Ltd., Kanchan Vrinda, Near Asha Mangal Karyalaya, Dharampeth, Nagpur. A fee may be charged by the Organiser or a relevant associated company for complying with access requests.
The Exhibitor must have in existence prior to its seeking access to the Exhibition Centre and at all times during the term of the Exhibition, and for so long as the Exhibitor or any of its Representatives or exhibits is in the Exhibition Centre in connection with the Exhibition, a valid insurance policy satisfactory to the Organiser in respect of its and its Representatives’ participation in the Exhibition, its Exhibition Space and its exhibits at the Exhibition Centre covering such risks and in such minimum amount(s.)
The Exhibitor must have, at all times, valid and adequate insurance cover against theft, public liability, damage to property, personal injury, third party loss, accidents, natural calamities, acts of God and such other risks normally insured against by Exhibitors and/or as the Organiser may require, in connection with, inter alia, the Exhibitor’s property and its activities during the Exhibition (including the moving in and moving out periods). The Organiser shall be entitled to inspect any such insurance policy and receipts for premium at any time.
The Exhibitor shall insure and/or accept the risk of any change to the venue, opening hours, the duration and/or the date or dates of the Exhibition or any other postponement or cancellation of, or other change, to the Exhibition.
Exhibitors are obliged to arrange for distinct and adequate insurance coverage and arrangements for their exhibits as well as their staff and also third party liability. As an organiser, we insure the Exhibition adequately but it is mandatory for an exhibitor / exhibiting company to insure for all the above mentioned parameters.
XII. POSTPONEMENT AND CANCELLATION
In addition to the Organiser’s rights, the Organiser may, without reason being necessary and without incurring any liability whatsoever from the Exhibitor, may cancel the Exhibition, or at their election, postpone indefinitely, or otherwise make changes to the Exhibition, if in the sole opinion of the Organiser:
(A) The holding of the Exhibition by the Organiser, the performance of the Organiser of their obligations or attendance at the Exhibition by exhibitors and/or visitors, is impossible, illegal or substantially or materially interfered with or affected, due to any cause or causes beyond the control of the Organisers including, without limitation, any of the following: act of God, governmental act, war, flood, explosion, civil commotion, armed hostilities, act of terrorism, revolution, blockade, embargo, strike, lock-out, sit-in, industrial or trade dispute, adverse weather, disease, pandemic/epidemic, risk to public health, accident to or breakdown of plant or machinery, shortage of any material, labour, transport, electricity or other supply, regulatory intervention, general advisory or recommendation of any government (including any government agency or department), regulatory authority or international agency, against travel, Exhibitions and/or public gatherings, or the Exhibition Centre becomes unavailable and/or unfit for occupancy and/or use;
(B) Any other circumstances, occurrence or cause arises that makes it in the opinion of the Organiser impossible, impractical, or undesirable for the Organisers to hold the Exhibition as initially planned.
XIII. TERMINATION OF CONTRACT
This Contract may be terminated by the Organisers by notice to the Exhibitor upon the occurrence of any of the following events:
(1) the Exhibition is cancelled.
(2) the Organiser is dissatisfied with improper use of the Exhibition Space during the installation period or at any time during the term of the Exhibition or at any other time when the Exhibitor or any of its Representatives or exhibits is/are in the Exhibition Center in connection with the Exhibition.
(3) payment of fees is not made by the Exhibitor in stipulated time.
(4) the Exhibitor is, for any reason, unable to utilize the Exhibition Space allocated to them.
(5) the Exhibitor becomes insolvent or, in any jurisdiction, enters into or takes or is subject to any form of winding up, administration, receivership, liquidation, bankruptcy, arrangement with creditors generally or any other insolvency procedure in respect of it or any of its assets, or suffers the enforcement of security or legal process or repossession.
(6) the Exhibitor is convicted of any criminal offence or otherwise so conducts itself as to bring itself, the Exhibition or the Organiser into disrepute.
(7) the Exhibitor is in breach of any provision of this Contract, including without limitation its obligations in relation to Infringing Goods, Prohibited Goods, recording of Images, or of the Exhibitor’s Manual; or
(8) the Exhibitor is in breach of any applicable local legislation, rules or regulations.
Upon termination of this Contract for whatever reason, any allocation of the Exhibition Space shall automatically be cancelled forthwith.
If this Contract is terminated the Organisers shall be entitled forthwith to re-license the Exhibition Space, all payments made in respect of the Exhibition Space shall be forfeited and the Organisers shall have the right to claim for the balance of the Fees and for any loss or damage suffered or additional expenses incurred by or on behalf of the Organisers as a consequence thereof.
Upon termination of this Contract for whatever reason, all of the Exhibitor’s property shall be removed by the Exhibitor from the Exhibition Space immediately, failing which such property shall be removed and the Exhibition Space cleared by the Organiser at the Exhibitor’s expense. The Organiser reserves the right to exercise a general lien over any property of the Exhibitor in the Exhibition Centre in respect of all monies, of whatsoever nature, including in respect of claims for damages, which may at any time be due or payable by the Exhibitor to the Organiser in connection with the Exhibition.
Obligations of the Exhibitor which are unperformed at termination of the Contract shall continue in force after termination.
XIV. LIABILITY AND REFUNDS
Participation by the Exhibitor in the Exhibition is solely at the Exhibitor’s own risk.
The Exhibitor agrees to indemnify and hold the Organiser harmless, on demand, against all claims, liabilities, losses, suits, proceedings, damages, judgments, expenses, costs (including legal fees) and charges of any kind howsoever incurred by or on behalf of or made against the Organisers arising out of any breach of any of this Contract or the Exhibitor’s Manual or any other default or negligence of, or any damage or loss caused by, the Exhibitor and/or any of its Representatives.
The Exhibitor indemnifies the Organiser against payment of taxes, penalties, charges, levies, OCTROI, CESS, import duties, etc. or any other statutory payments which the Organiser may be called upon to pay on behalf of the Exhibitor/s.
The Exhibitor also indemnifies the Organiser or the Event Producer / its Agents for any infringement of CopyRights by third parties / other Exhibitors.
All exhibits are brought to, displayed at and removed from the Exhibition Centre at the Exhibitor’s own risk and cost and shall be safeguarded by the Exhibitor at all times.
The Organiser shall not be liable for any losses (including consequential losses), damages, demands, costs, claims, charges or other expenses of any kind suffered or incurred by the Exhibitor or any other person arising in connection with the Exhibition including, without limitation, any theft, fire, use of the Security Room Service, defect in the Exhibition Centre howsoever caused, cancellation or early closure of, or delay in the opening or closing of, the Exhibition for whatever reason outside the control of the Organiser, any matter in reference to these Terms and Conditions, any natural calamity or any act of God, howsoever arising. The Exhibitor shall be liable to any third party for, inter alia, any claims, injury or damage arising from its booths and its portion of the shell scheme.
The Organiser/s accepts no responsibility and shall not incur any liability to the Exhibitor or any other person for
(a) any error or omission in any information relating to it, its equipment, products or services in any promotional material, information or thing provided to the Organiser or any other person by the Exhibitor.
(b) any error or omission relating to it, its equipment, products or services in the Exhibition ’s Official Directory or in any promotional material, information or thing produced or commissioned by the Organiser or that Exhibitor.
(c) products displayed by any exhibitor at the Exhibition.
(d) any loss or damage or any indirect or consequential loss caused by or arising from any of the equipment and computer systems (inclusive of hardware and software) of and services provided by the Organiser, by any supplier to the Organiser or by the Exhibition Center Operator failing or being defective.
(e) In the event that the Organiser postpones, changes the venue of, or otherwise makes changes to the Exhibition:
- the Contract shall continue to bind the parties;
- the Exhibitor shall not be entitled to any refund of any payments made in respect of the Exhibition Space, and shall remain liable to pay the balance of the Fees, if any; and
- the Exhibitor shall have no claim whatsoever for compensation for loss or damage suffered or additional expenses incurred as a result of any postponement, change of venue or other changes to (including any alteration in character or reduction in scale of ) the Exhibition.
(f ) In the event that the Organisers cancel or permanently postpone the ExhibitioN
- the Organisers shall refund the Fees paid to the Organisers by the Exhibitor after deducting an administrative fee (upto a maximum of 15% of the full value of the space reserved), to cover all costs reasonably incurred by the Organisers in relation to the Exhibition; and
- the Exhibitor shall have no claim whatsoever for compensation for loss or damage suffered or additional expenses incurred as a result of any such cancellation of the Exhibition.
The Exhibitor acknowledges that, in light of the Fess, the above provisions of this clause are no more than is reasonable to protect the Organiser as Organiser of the Exhibition.
The Exhibitor is also solely responsible and liable for necessary compliance on behalf of persons employed and/or engaged by him at the Event.
In all cases, however, OBTPL is only liable for foreseeable and direct damages and not for any consequential or remote damages. This liability limitation also applies to the conduct of OBTPL’s performing agents/employees.
The principal Exhibitor is also liable for any debts and negligence of his Co-Exhibitors and their employees or assistants as well as for his own debts and negligence and those of CoExhibitor, shall be jointly and severally liable debtors of OBTPL.
The principal Exhibitor/Co-Exhibitor or joint Exhibitor is liable for any damage to persons or objects caused by himself, his employees, his Representatives or his exhibits and equipment. The Exhibitor is obliged to fit the exhibited machinery and equipment with safety devices complying with the accident prevention rules of the appropriate professional associations. However, OBTPL is entitled to prohibit the use of or operation of machinery and/or equipment at its discretion.
- COMPLIANCE WITH LEGISLATION
The Exhibitor must comply with all relevant legislation, rules and regulations of the country or territory where the Exhibition is held and shall be solely responsible for observing and complying with the same and for obtaining all consents, approvals, authorities, licences and the like as may be requisite to its participation in the Exhibition.
The Organiser reserves the right to set off any indebtedness of the Exhibitor to the Organiser against any indebtedness of the Organiser to the Exhibitor in each case on any account whatsoever. No waiver by the Organiser of any of the provisions of these Terms and Conditions, of any of its rights hereunder or the provisions of the Exhibitor’s Manual shall have effect unless given in writing and signed by any Director of the Organiser. The Organisers’ rights shall not be prejudiced or restricted by any concession, indulgence or forbearance extended to the Exhibitor.
No waiver by or on behalf of the Organiser of any breach or any liability for payment by the Exhibitor shall operate as a waiver of any other or subsequent breach or other liability for payment, respectively.
No remedy conferred by any of the provisions of these Terms and Conditions or the Exhibitor’s Manual is intended to be exclusive of any other remedy, except as expressly provided in these Terms and Conditions or the Exhibitor’s Manual, and each and every remedy shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing in law or in equity or by statute or otherwise.
These Terms and Conditions (including without limitation the obligations it contains to comply with the terms of, and to avoid putting the Organisers in breach of, other documents) together with the Exhibitor’s Manual and the Application Form, supersede all prior agreements, negotiations and discussions between the parties. The Exhibitor may not rely on any representation, warranty, collateral contract or other assurance (except as set out in these Terms and Conditions and the Exhibitor’s Manual) made by or on behalf of the Organisers before the Exhibitor’s participation in the Exhibition, and the Exhibitor waives all rights and remedies which, but for this paragraph, might otherwise be available to it in respect of any such representation, warranty, collateral contract or other assurance, provided that nothing in this paragraph shall limit or exclude any liability for fraud.
The headings in these Terms and Conditions have been inserted for reference only and do not affect their interpretation. Nothing in this Contract shall create a relationship of landlord and tenant as between the Organisers and the Exhibitor or give the Exhibitor any estate or interest in the Exhibition Space other than a non-exclusive license.
The provisions contained in this contract, paragraph and subparagraph of these Terms and Conditions shall be enforceable independently of each of the others and its validity shall not be affected if any of the others is invalid. If any of those provisions is void but would be valid if some part of the provision were deleted, the provision in question shall apply modification as may be necessary to make it valid.
XVII. GOVERNING LAW AND JURISDICTION
This Contract shall be governed by and construed in all respects in accordance with the laws of India and the Exhibitor submits to the non-exclusive jurisdiction of the Indian courts for all purposes relating to this Contract or the Exhibition.
XVIII. SUPPLEMENTARY CLAUSES
Notwithstanding the provisions, the Organisers reserve the right to issue supplementary regulations or instructions in addition to those in these Terms and Conditions, the Exhibitor’s Manual or the Rules and Regulations to the extent reasonable to ensure smooth management of the Exhibition. Any additional written regulations or instructions shall be deemed to form part of these Terms and Conditions and shall be binding on the Exhibitor.
XIX. DISPUTE RESOLUTION
All disputes and differences, which may arise between the Parties with respect to the performance, interpretation or execution of these rules and regulations, shall be referred to arbitration before three arbitrators in accordance with the provisions of the Arbitration and Conciliation Act, 1996 as amended from time to time, wherein one arbitrator is appointed by each party and the third arbitrator is appointed by mutual consent of both parties. Such arbitration shall be conducted in the English language and the seat of such arbitration proceedings shall be at Nagpur, Maharashtra, India. The award of the Arbitrators shall be final and binding on each of the Parties.
- FORCE MAJEURE
The Organisers shall not be liable to the Exhibitor by reason of any cancellation or part time opening of the Exhibition, either as a whole or in part, for any non-performance of their obligations under this contract or for any amendments or alterations to all or any of the Rules or Regulations of the Exhibition in each case to the extent that such occurrence is due to circumstances not within their reasonable control of the Organisers including, without limitation, any of the following: act of God, governmental act, war, flood, explosion, civil commotion, armed hostilities, act of terrorism, revolution, blockade, embargo, strike, lock-out, sit-in, industrial or trade dispute, adverse weather, disease, pandemic/ epidemic, risk to public health, accident to or breakdown of plant or machinery, shortage of any material, labour, transport, electricity or other supply, regulatory intervention, general advisory or recommendation of any government (including any government agency or department), regulatory authority or international agency, against travel, Exhibitions and/or public gatherings, or the Exhibition Centre becomes unavailable and/or unfit for occupancy and/or use;
XXI. GROUP STANDS
Contracting parties for group stands are responsible for ensuring that all Exhibitors within their group are fully aware of, and agree to abide by these Terms and Conditions and by regulations outlined within the Exhibitor Manual of the Exhibition.